Last updated:
June 23, 2026

Terms & Conditions

1. Program Description and Nature

The NVision Travel Awards program is a discretionary sponsorship initiative administered by NVision Quantum Technologies GmbH (the “Company”) to support PhD students and early-career researchers attending the World Molecular Imaging Congress (WMIC) in Salt Lake City, September 8–11, 2026. Awards are designed to help cover travel expenses.This Program is not a legal public offer creating binding legal entitlements (Auslobung) under German law (657 ff. BGB) or equivalent provisions elsewhere. Participation and application do not create any legal right to receive an award. The awarding of funds is entirely discretionary and remains subject to Company’s sole judgment and evaluation of applications.

‍2. Eligibility

To be eligible to apply, applicants must:

  • Be enrolled as a PhD student or hold the position of early-career researcher (defined as a researcher within 2 years of PhD completion) at the time of application;
  • Submit an abstract to WMIC 2026 that uses data generated with the Company’s POLARIS system (for the POLARIS Pioneer Award) or contributes to hyperpolarized MRI development or application (for the HP-MRI Innovator Award);
  • Not be an employee of the Company or a direct family member of an employee of the Company.

3. Application Process

Applicants must submit the following by the application deadline of July 31st, 2026:

Applicants may submit an application for the NVision Travel Award before receiving their abstract acceptance notification by WMIC. However, awards can only be granted to researchers whose abstracts are officially accepted for an oral or poster presentation at WMIC 2026. Applicants are required to submit proof of WMIC acceptance by September 3, 2026. Applicants who do not submit proof by this deadline will forfeit the award.

4. Selection Process and Criteria

Applications will be evaluated by the Company’s selection committee using the following scoring rubric:

  • Scientific Merit & Innovation (50%): Quality of research design, novelty, methodological rigor, and contribution to the field;
  • Translational Impact (50%): Potential clinical or practical applications, relevance to hyperpolarized MRI, and broader significance for the metabolic imaging community.

The company reserves the right to award multiple prizes in each category (POLARIS Pioneer Awards and HP-MRI Innovator Awards) based on the quality of applications and committee discretion. The Committee may also decline to award any prizes if no applications meet the established standards.

5. Award Details and Notification

Award Amounts:

  • Each award consists of USD 500.00 (five hundred US dollars) to be applied toward travel expenses (airfare, ground transportation, accommodation, or conference registration).

Notification and Acceptance:

  • Winners will be notified via email by August 15th, 2026;
  • Awardees must confirm acceptance within [7 days] of notification;
  • Upon confirmation of acceptance, awardees will be requested to provide their banking to facilitate payment by bank transfer; 
  • Banking details must be submitted within [14 days] of the acceptance confirmation; failure to do so within this period may result in forfeiture of the award; 
  • Awards will be disbursed via bank transfer within 2 to 4 weeks of receipt of complete and accurate banking information; 
  • The award constitutes a travel stipend; no itemized expense documentation is required.

6. Tax Responsibility

Award recipients are personally responsible for understanding and paying all applicable taxes in their jurisdiction(s) of residence and citizenship. Company will provide documentation of the award for tax reporting purposes. Company will only withhold taxes if required by applicable law. Awardees are solely responsible for consulting with a tax professional regarding their tax obligations. Company assumes no responsibility for any tax consequences.

‍7. Use of Abstracts and Intellectual Property

By submitting an application, each applicant grants Company a non-exclusive, royalty-free license to use and display their submitted abstract, project title, and brief scientific statement for promotional and marketing purposes. Furthermore, applicants agree that Company may publicly announce the names of the award recipients, their institutional affiliations, their project titles, and the specific awards received. This includes (but is not limited to) publication on Company's website, social media, conference materials, and presentations related to the Travel Awards program or POLARIS/HP-MRI applications. Company will not modify or alter the submitted content and will endeavor to credit the researcher and institutional affiliation. All original intellectual property rights to the research remain with the applicant and their institution.

‍8. Data Protection and Privacy

Applicants personal data (name, email, institution, abstract content) will be processed by Company in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR). Company will use this data for the purpose of administering this Program and evaluating applications, as well as for the public announcement and promotional purposes outlined in Section 7. Data will be shared with the selection committee and Company staff involved in Program administration, and the general public via promotional announcements for award recipients. Applicants have the right to access, correct, or request deletion of their personal data by contacting privacy@nvision-quantum.com. For full details, see Company’s Privacy Notice at https://www.nvision-quantum.com/legal/privacy-policy.

9. Limitations of Liability and Disclaimers

Travel and Logistics:

  • Company is not responsible for travel insurance, delays, cancellations, accidents, injuries, or any travel-related incidents. Awardees are responsible for obtaining appropriate travel insurance and complying with all applicable travel regulations and entry requirements.

Conference-Related Issues:

  • Company is not responsible for abstract rejection by WMIC organizers, changes to the conference schedule, cancellation of sessions, or disputes between awardees and WMIC organizers. If an awardee’s abstract is rejected or withdrawn, the award is void and no alternative payment will be issued.

Award Use:

  • Company does not guarantee that the USD 500 award will be sufficient to cover all travel expenses. Awardees are responsible for any remaining costs.

To the maximum extent permitted by law, Company's total liability arising from this Program shall not exceed the award amount (USD 500). This limitation does not apply to death, personal injury caused by Company's negligence, or Company's gross negligence or willful misconduct.

10. Program Modification and Termination

Company reserves the right to modify, suspend, or terminate this Program at any time without prior notice. Any changes, suspension, or termination will be communicated promptly to applicants and winners. If the Program is terminated before awards are distributed, Company has no obligation to award funds.

11. Disqualification and Recovery

Company may disqualify an applicant or revoke an award if it determines that the applicant has misrepresented information, engaged in fraudulent conduct, or violated these Terms and Conditions. In such cases, the applicant will be notified and given an opportunity to respond. If an award is revoked after payment, Company may pursue recovery of funds through applicable legal channels.

12. General Provisions

Governing Law:

  • These Terms and Conditions are governed by and construed in accordance with the laws of Germany without regard to conflict of law principles. This Program is administered by NVision Quantum Technologies GmbH, headquartered in Ulm, Germany.

Dispute Resolution:

  • Any disputes arising from these Terms and Conditions or the Program shall be subject to the exclusive jurisdiction of the courts of Ulm, Germany.

Entire Agreement:

  • These Terms and Conditions, together with the Program description published on Company’s website, constitute the entire agreement between Company and applicants regarding the Program.

Severability:

  • If any provision of these Terms and Conditions is found to be unenforceable or invalid, the remaining provisions shall remain in full force and effect.

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